March 10, 2015 Worksession Agenda

Start Date: 
Tue, 03/10/2015 - 7:00pm
 

THIS MEETING WILL BE HELD AT THE JAMES CAULFIELD ADMINISTRATION BUILDING, 2369 MORRIS AVENUE, UNION, NJ AT 7 p.m.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA

MARCH 10, 2015

A.  Roll Call

B.  Flag Salute

C.  Open Public Meetings Act Statement

D.  Approval of Minutes

      1.  Executive Session - February 10, 2015

      2.  Work Session - February 10, 2015

E.  Communication

1.  Letter of resignation from Nicole Cardinale, teacher assistant at Washington School effective February 27, 2015.

2.  Letter of resignation for the purpose of retirement from Kathy Arminio, teacher at Washington School, effective July 1, 2015.

3.  Letter of resignation for the purpose of retirement from Donna J. Rab (Mamish), teacher at Hannah Caldwell School, effective July 1, 2015.

4.  Letter of resignation for the purpose of retirement from Gray Grano, custodian at Kawameeh Middle School, effective August 1, 2015.

5.  Letter of resignation for the purpose of retirement from Mary Karen DeMichael, guidance counselor at Union High School, effective July 1, 2015.

6.  Request for maternity and unpaid family leave from Nicole Tartaglia, French Teacher at Union High School, for the period May 1st through the end of the 2014-2015 school year.

7.  Letter from Heather Bormann, resigning her assistant varsity softball coach position for the 2014-2015 school year.

8.  Request for maternity and unpaid medical leave from Jennifer Giordano, special education teacher at Union High School, for the period April 13, 2015 until November 30, 2015.

9.  Request for maternity leave from Megan Amorosa, teacher assistant at Connecticut Farms School, for the period April 27th through June 21, 2015.

10.  Request for intermittent unpaid family leave from Anne Marie Caldarola, art teacher at Franklin School, for the period February 13, 2015 through February 12, 2016.

11.  Request for family leave and additional unpaid medical leave from Mary Ingrassia, teacher assistant, for the period January 13, 2015 through May 1, 2015.

12.  Request for extended unpaid medical leave from Maura Golding O'Brien, teacher at Franklin School, for the period February 1st through March 20, 2015.

13.  Request from Scott Miller, Commissioner of Union County Snapple Bowl, Kenilworth Public Schools, for use of Union High School's football field to host practice for Union County Snapple Bowl All Star Team on the following dates: July 6 from 6 to 8 p.m.; July 7 from 6 to 8 p.m.; July 8 from 6 to 8 p.m.; July 9 from 6 to 8 p.m.; July 13 from 1 to 3 p.m. and July 14 from 6 to 8 p.m.

14.  Request from Sukhvir Singh, from Rangla Punjab Academy for use of Union High School Auditorium on May 2 or May 23, 2015 for Academy Dance Recital from 2 p.m. to 9 p.m.

15.  Request for maternity and unpaid family leave from Deanna Leon, teacher at Connecticut Farms School, for the period March 6 through May 31, 2015.

16.  Letter of resignation from Wendy Keller, teacher assistant at Battle Hill School, effective March 17, 2015.

17.  Letter of resignation for the purpose of retirement from Patricia Battinelli, teacher at Livingston School, effective July 1, 2015.

18.  Request for maternity leave from Jennifer Ramirez, art teacher at Burnet Middle School for the period from March 11, 2015 through June 15, 2015.

19.  Letter of resignation for the purpose of retirement from Catherine Stewart-Schackman, speech therapist at Franklin School, effective July 1, 2015.

20.  Letter of resignation for the purpose of retirement from Esmeralda Senczakiewicz, secretary for Special Services Department, effective October 1, 2015.

F.  Superintendent's Report

G.  Education/Student Discipline Committee Resolutions

E-1.  The committee recommends and I so move that approval be given to amend the 2014-2015 out-of-district atypical student placement list and students exited from out-of-district placement in accordance with the information in the hands of each board member.

E-2.  The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [two (2) students exited from February 1st through February 28, 2015 or a total of thirty-four (34) students for the 20114-2015 school year] who are not domiciled in this school district and three (3) students who will be allowed to complete the 2014-2015 school year in accordance with the information in the hands of each board member.

E-3.  The committee recommends and I so move that the board approve Comprehensive Health/Family Curriculum Guide Grades K-4 for the 2015-2016 school year - in accordance with the information in the hands of each board member.

E-4. The committee recommends and I so move that the board approve Battle Hill Elementary School as the location of the Extended School Year Program for July 2015.

Discussion Items:

1.  Proposal from Millennium Strategies' Grants Consultant for grant writing services.

H.  Fiscal and Planning Committee Resolutions

F-1.  The committee recommends and I so move that the Treasurer's Report dated February 28, 2015 be accepted.

F-2.  The committee recommends and I so move that the Secretary's Report dated February 28,2 015 be accepted.

F-3.  Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of February 28, 2015 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.  This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4.  The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.

F-5.  The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.

F-6.  The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-7.  The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18-5(21) in accordance with the information in the hands of each board member: (a) Cherrydale Farms - not to exceed $7,000 - football fundraiser - Union High School Athletics; (b) Gogashi-Designs - not to exceed $3,000 - baseball fundraiser - Union High School Athletics; (c) Passaic Valley Coaches - not to exceed $4,000 - transportation for ski/snowboard trip - Kawameeh Middle School; (d) Audio, Inc., - $5,050 - main audio rental for "Sophisticated Ladies" - Union High School; (e) Home Depot Credit Services  - $5,561.91 - scenery for UHS Performing Arts Company Season - Union High School; (f) Rose Brand - $2,745 - draperies for "Sophisticated Ladies" - Union High School; (g) All American Tours & Travel - $8,000 - final payment, Festival of Disney - Union High School; (h) CMT Sound - $3,768 - sound system for school play - Mulan - Burnet Middle School; (I) CMT Sound Systems LLC - $4,575 - sound system for KMS musical - Kawameeh Middle School.

F-8.  The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

RESOLUTIONS F-9 THROUGH F-13 CONCERN THE PROPOSED BUDGET FOR THE 2015-2016 SCHOOL YEAR

F-9.  The committee recommends and I so move that there should be raised for General Funds $84,295,227 for the 2015-2016 school year (includes $1,000,000 for increased health benefits).

F-10.  The committee recommends and I so move that the board include in its proposed 2015-2016 budget an additional amount of $1 million for increases in health benefits in accordance with the information in the hands of each board member.

F-11.  The committee recommends and I so move that the board approve withdrawal from Capital Reserve to Capital Outlay (Fund 12) in the amount of $1,155,000 for the following projects (a) Asbestos Removal - districtwide - $55,000; (b) bathrooms - Burnet Middle School - $33,000; (c) Bathrooms - Union High School - $165,000; (d) Bathrooms - Washington School - $33,000; (e) New Classrooms - Burnet Middle School - $825,000; (f) Sidewalks - districtwide - $44,000 in accordance with the information in the hands of each board member.

F-12.  The committee recommends and I so move that the board approve withdrawal from Maintenance Reserve in the amount of $600,000 for required maintenance in accordance with the information in the hands of each board member.

F-13.  The committee recommends and I so move that the board approve Travel Expenditure Maximum in the amount of $80,000 in accordance with the information in the hands of each board member.

F-14.  The committee recommends and I so move that the board establish a maximum dollar limit for professional services and public relations in accordance with the information in the hands of each board member.

I.  Operations Committee Resolutions

O-1.  Report receipt of bids received on March 6, 2015 for proposed electrical upgrades at Union High School.

O-2.  The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 6, 2015 to March 6, 2015.

O-3.  The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill and bus evacuation reports for the 2013-2014 school year in accordance with the information in the hands of each board members.

O-4. The committee recommends and I so move that the Board accept donation from Connecticut Farms PTA of three (3) benches to be installed at Connecticut Farms community garden, in accordance with the information in the hands of each board member.

O-5.  The committee recommends and I so move that the Board award bid for proposed electrical upgrades at Union High School in the base bid amount of $1,326,244 which includes a $79,474 contingency allowance to Manor II Electric, Inc., 3 Ardsley Court, Holmdel, New Jersey 07733, in accordance with the information in the hands of each board member.

Discussion Items:

1.  Request for use of Union High School football field by Union County Snapple Bowl All Star Team on the  following dates: July 6 from 6 to 8 p.m.; July 7 from 6 to 8 p.m.; July 8 from 6 to 8 p.m.; July 9 from 6 to 8 p.m.; July 13 from 1 to 3 p.m. and July 14 from 6 to 8 p.m.

2.  Request for use of Union High School Auditorium and two classrooms on May 2 or May 23 from 2 p.m. to 9 p.m. by Rangla Punjab Academy for an Indian Dance Recital.

K.  Personnel Committee Resolutions

P-1.  The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2.    The Superintendent recommends, the committee concurs and I so move that the Board amend Substitute  Lists  for the 2014-2015 school year in accordance with the information in the hands of each board.

P-3.    The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Kathy Arminio, teacher at Washington School, effective July 1, 2015 (retirement); (b) Donna J. Rab (Mamish), teacher at Hannah Caldwell School, effective July 1, 2015 (retirement); (c) Gary Grano, custodian at Kawameeh Middle School, effective August 1, 2015 (retirement); (d) Mary Karen DeMichael, guidance counselor at Union High School, effective July 1, 2015 (retirement); (e) Nicole Cardinale, teacher assistant at Washington School, effective February 27, 2015; (f) Heather Borman, resigning assistant varsity softball coach position for 2014-2015 school year; (g) Wendy Keller, teacher assistant at Battle Hill School, effective March 17, 2015; (h) Patricia Battinelli, teacher at Livingston School, effective July 1, 2015 (retirement); (i) Catherine Stewart-Schackman, speech therapist at Franklin School, effective July 1, 2015 (retirement); (j) Esmeralda Senczakiewicz, secretary for Special Services Department, effective October 1, 2015 (retirement).

P-4.  The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff:  Jennifer Giordano, special education teacher at Union High School, maternity and unpaid medical leave for the period April 13 through November 30, 2015; (c) Megan Amorosa, teacher assistant at Connecticut Farms School, maternity leave for the period April 27 through June 21, 2015; (d) Anne Marie Caldarola, art teacher at Franklin School, intermittent unpaid family leave for the period February 13 2015 through February 12, 2016; (e) Mary Ingrassia, teacher assistant, unpaid family leave and additional unpaid medical leave for the period January 13 through May 1, 2015; (f) Maura Golding O’Brien, teacher at Franklin School, extended unpaid medical leave for the period February 1 through March 20, 2015; (g) Jennifer Ramirez, art teacher at Burnet Middle School, maternity leave for the period March 11, 2015 through June 15, 2015
 
L.  Approval of Bills
 
The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
M.  Unfinished Business
 
N.  New Business
 
O.  Comments from the Public
 
P.  Adjournment
 
AttachmentSize
03-10-15 P-2_201503091028.pdf76.87 KB
03-10-2015 F-10_201503101349.pdf25.21 KB
03-2015 Bills_201503060927.pdf816.01 KB
03-2015 E-3_201503060923.pdf5.11 MB
03-2015 F-11_201503061230.pdf36.02 KB
03-2015 F-12_201503061230.pdf28.78 KB
03-2015 F-13_201503061231.pdf51.95 KB
03-2015 F-14_201503101050.pdf30.61 KB
03-2015 F-2_201503101051.pdf894.04 KB
03-2015 F-6_201503091139.pdf53.54 KB
03-2015 F-7_201503060925.pdf1.55 MB
03-2015 F-8_201503061050.pdf106.79 KB
03-2015 F-9_201503061228.pdf42.77 KB
03-2015 O-1_201503061212.pdf61.73 KB
03-2015 O-3_201503060949.pdf80.53 KB
03-2015 O-4_201503091138.pdf56.48 KB
03-2015 O-5_201503101050.pdf51.52 KB
03-2015 education discussion no. 1_201503060924.pdf259.48 KB
3-10-15 P-1_201503091026.pdf682.3 KB
FEBRUARY 10, 2015 WORKSESSION MINUTES.doc99.5 KB