November 18, 2014 Regular Meeting Agenda

Start Date: 
Tue, 11/18/2014 - 7:00pm

THIS MEETING WILL BE HELD AT UNION HIGH SCHOOL LIBRARY, NORTH THIRD STREET, UNION, NEW JERSEY AT 7:00 P.M.

UNION TOWNSHIP BOARD OF EDUCATION - REGULAR MEETING AGENDA - NOVEMBER 18, 2014

A.     Roll Call

B.     Flag Salute

C.    Open Public Meetings Act Statement

D.    Communication

1.     Letter of resignation for the purpose of retirement from Joan Bercari, districtwide LDT/C, effective February 1, 2015.

2.     Request for maternity and unpaid family leave from Jaclyn Vincent, teacher at Connecticut Farms School for the period January 5 through April 30, 2015.

3.     Letter from James J. Masterson, Executive Director of Union Township Chamber of Commerce, thanking the board for participation in Mayor's Day 5K Run.

4.     Letter from David Arminio on behalf of the Township of Union Historical Society thanking district for assistance with reenactment of the Battle of Connecticut Farms.

5.     Request for waiver of rental fees for use of Hannah Caldwell School by United Community Center for annual Martin Luther King, Jr. celebration on Monday, January 19, 2015 from 10 a.m. to 4 p.m.

6.     Letter of resignation from Saffiyah Rogers, teacher assistant at Battle Hill Elementary School, effective November 7, 2014.

7.     Letter of resignation from Nicole Whitlock, cafeteria/playground assistant at Battle Hill School, effective October 31, 2014.

8.     Request for maternity and unpaid family leave from Cheryl M. Fiske, mathematics  teacher at Union High School, for the period January 20 through May 31, 2015.

9.     Letter of resignation for the purpose of retirement from Peter Schwartsman, mathematics teacher at Union High School, effective  January 1, 2015.

10.   Letter of resignation from Sherry D. Gallanter, Supervisor of Special Services, effective January 1, 2015.

11.   Letter of resignation for the purpose of retirement from Patricia Ditri, Administrative Assistant to the Board Secretary/ General Counsel, effective April 1, 2015

12.    Letter of resignation from Tricia Lopes-Ulicki,  School Psychologist at Burnet Middle School, effective January 2, 2015

13.    Letter of resignation from Aimee Santos, districtwide physical therapist, effective November 30, 2014.

14.     Request for unpaid medical leave from Jane J. Colford, teacher at Franklin School, for the period December 1, 2014 through February 27, 2015

E.      Report of annual audit report - Suplee Clooney and Company

F.      Second Reading and Public Hearing on Refunding Bond Ordinance of April 2005 School Bonds

G.     Superintendent's Report

H.     Comments from the Public on Resolutions on the Agenda

I.       Education/Student Discipline Committee

E-1.    The committee recommends and I so move that approval be given to amend 2014-2015 Out of District Atypical Student Placement List in accordance with the information in the hands of each board member.

E-2.    The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [seven (7) students exited for the period October 1 through October 31, 2014; a total of sixteen (16) students exited for the 2014-2015 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.

E-3.    The committee recommends and I so move that the board approve reimbursing a parent for transporting their special education student to and from DCF Regional School, Essex Campus, 395-97 North 5th Street, Newark, NJ at a rate of $35.76 per day for the 2014-2015 school year.

E-4.    The committee recommends and I so move that the board approve Tuition Contract Agreement for the period November 19, 2014 through the end of the 2014-2015 school year in accordance with the information in the hands of each board member.

J.     Fiscal and Planning Committee

F-1.     The committee recommends and I so move that the Treasurer's Report dated October 31, 2014 be accepted.

F-2.     The committee recommends and I so move that the Secretary's Report dated October 31, 2014 be accepted.

F-3.     Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of October 31st, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of October 31st 2014 after review of the secretary’s monthly financial report (appropriate section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

 

F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

F-5.    The committee recommends and I so move that the Comprehensive Annual Financial Report (CAFR) and the Auditor's Management Report be accepted in accordance with the copy in the hands of each board member and on file in the office of the Secretary.

F-6.    The committee recommends and I so move that the board approve contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10 and in accordance with the information in the hands of each board member.

F-7.    The committee recommends and I so move that the board approve the following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21):  (a) Nixon Awards - not to exceed $2,000 - banners for new alumni members - Union High School Athletic Department; (b) All American Music Festival - $4,250 - airline deposit - chorus/band spring trip - Union High School; (c) Union Board of Education - $2,400 - transportation to drill meet J.R.O.T.C.-Union High School; (d) Musical Theatre International - $2,070 - rights for concert reading of A Christmas Carol - Union High School

F-8.     The committee recommends and I so move that the board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-9.     The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

F-10.    The committee recommends and I so move that the board amend list of 2014-2015 State Contract Vendors to facilitate schools' purchasing in accordance with the information in the hands of each board member.

F-11.    The committee recommends and I so move that the board approve form and sale resolution in accordance with the information in the hands of each board member.

K.     Operations Committee

O-1.     The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.

O-2.     The committee recommends and I so move that the board affirm the Superintendent's resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 13 to November 7, 2014.

O-3.     The committee recommends and I so move that the board approve the district's participation in non-binding cooperative purchasing agreements with the following:  (a) Educational Data Services, Inc., 236 Midland Avenue, Saddlebrook, NJ; (b) Hunterdon County ESC Cooperative Purchasing, 51 Sawmill Road, Lebanon, NJ; (c) Middlesex Regional Educational Services Commission, 1660 Stelton Road, Piscataway, NJ; (d) Somerset County Educational Services Commission, 568 Central Avenue, Bridgewater, NJ; (e) Sussex County Educational Services, 10 Gail Court, Sparta, NJ.

O-4.     The committee recommends and I so move  that the board approve Contingency Change Order #2 from Silva's Mechanical Services, Inc., 171 Midland Avenue, Kearny, NJ in connection with boiler replacements at Washignton and Livingston Elementary Schools to change existing 18 CKT Panel Interior to 24 CKT Panel in a decreased amount of $947.60 in accordance with the information in the hands of each board member.

O-5.    The committee recommends and I so move that the board approve advertisement for disposal of equipment that is deemed no longer serviceable in accordance with the information in the hands of each board member.

O-6.    The committee recommends and I so move that the board approve revised Uniform State Memorandum of Agreement between Education and Law Enforcement Officials in accordance with the information in the hands of each board member.

O-7.    The committee recommends and I so move that the board accept proposal from Frontline Technologies, 397 Eagleview Blvd., Exton, PA for Aesop substitute services for the 2014-2015 school year at an annual rate of $14,800 plus $5,500 start up costs in accordance with the information in the hands of each board member.

O-8.    The committee recommends and I so move that the board approve waiver of rental fees to United Community Center for use of Hannah Caldwell School on January 19, 2015 from 10 a.m. to 4 p.m. for annual Martin Luther King, Jr. celebration.  The United Community Center will be responsible to pay utility costs of $10 per hour for the use of the facilities.

L.     Personnel Committee

P-1.     The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2.     The Superintendent recommends, the committee concurs and I so move that the board amend Substitute Lists for the 2014-2015 school year in accordance with the information in the hands of each board member.

P-3.     The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff:  (a) Saffiyah Rogers, teacher assistant at Battle Hill Elementary School, effective November 7, 2014; (b) Nicole Whitlock, cafeteria/playground assistant at Battle Hill Elementary School, effective October 31, 2014; (c) Peter Schwartsman, mathematics teacher at Union High School, effective January 1, 2015 (retirement); (d) Sherry D. Gallanter, Supervisor of Special Services, effective January 1, 2015; (e) Patricia Ditri, Administrative Assistant to the Board Secretary/General Counsel, effective April 1, 2015 (retirement); (f) Tricia Lopes-Ulicki, School Psychologist at Burnet Middle School, effective January 2, 2015; (g) Aimee Santos, districtwide physical therapist, effective November 30, 2014; (h) Joan Bercari, districtwide LDT/C, effective February 1, 2015

P-4.     The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff:  (a) Jaclyn Vincent, teacher at Connecticut Farms School, maternity and unpaid family leave for the period January 5 through April 30, 2015; (b) Cheryl M. Fiske, mathematics teacher at Union High School, maternity and unpaid family leave for the period January 20 through May 31, 2015;(c) Jane J. Colford, teacher at Franklin School, unpaid medical leave  for  the  period  December 1, 2014 through February 27 2015;

P-5.    The Superintendent recommends, the committee concurs and I so move that the board approve certified teachers employed by Education, Inc., 2 Main Street, Unit 2, Plymouth, MA to provide bedside instruction for district students on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $15,000 in accordance with the information in the hands of each board member. (Acct #7693/11-150-100-320-01-19)

P-6.    The Superintendent recommends, the committee concurs and I so move that the board approve certified teachers employed by Saint Claire’s Hospital Behavioral Health, 130 Powerville Road, Boonton, NJ to provide bedside instruction for district students on an “as needed” basis for the 2014-2015 school year in an amount not to exceed $5,000 in accordance with the information in the hands of each board member. (Acct#7693/11-150-100-320-01-19)

 

P-7.    The Superintendent recommends, the committee concurs and I so move that the board approve payment of retroactive pay to Jennifer Reguinho, teacher at Hannah Caldwell School, in the amount of $425 per year for the 2010-2011, 2011-2012 and 2012-2013 school years in an amount not to exceed $1,275 in accordance with the information in the hands of each board member.

 

 

M.     Approval of Bills

The committee recommends and I so move that the board concur with  the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

N.     Unfinished Business

O.     New Business

P.      Comments from the Public

Q.      Adjournment                                   _____ p.m.

 

 

 

 

 

AttachmentSize
11-2014 F-10_201411051414.pdf175.26 KB
11-2014 F-11_201411130910.pdf3.08 MB
11-2014 F-1_201411051411.pdf106 KB
11-2014 F-2_201411051411.pdf883.08 KB
11-2014 F-4_201411051412.pdf351.76 KB
11-2014 F-6_201411171529.pdf44.35 KB
11-2014 F-7_201411051413.pdf490 KB
11-2014 F-8_201411051413.pdf79.77 KB
11-2014 F-9_201411051413.pdf35.43 KB
11-2014 Final P-1_201411171529.pdf690.26 KB
11-2014 O-1_201411051415.pdf346.54 KB
11-2014 O-4_201411051416.pdf658.58 KB
11-2014 O-6_201411141400.pdf4.08 MB
11-2014 O-7_201411051415.pdf203.71 KB
11-2014 P-5_201411051420.pdf260.15 KB
11-2014 P-6_201411051420.pdf72.84 KB
11-2014 P-7_201411131443.pdf17.6 KB
11-2014 additional P-1.pdf29.18 KB
11-2014 amended O-5_201411131101.pdf1.19 MB
11-2014 audit report summary_201411141133.pdf89.3 KB
11-2014 final F-11_201411181146.pdf3.27 MB
11-2014 final P-2_201411180837.pdf83.2 KB
F-5 2014 Auditor's Management Report.pdf297.57 KB
F-5 2014 CAFR.pdf1.67 MB